Configuration guide: Schedule online meetings in Outlook

The configuration options on this page are only accessible to administrators.

Refer to the Usage guide: Schedule online meetings in Outlook to use library content as a standard user.

Prerequisites

This library pack contains content from the following expansion products

• Flow - Workflows

Some of these products offer default access to their respective content and can still be used without expansion products.

To learn more about default thresholds for expansion products, visit the extended documentation.

Included content and dependencies

This library pack contains the following content and dependencies:

Type	Name	Description
Workflows	Schedule online meetings in Outlook	Workflow for scheduling online meetings in Outlook calendar.

Configuring Schedule online meetings in Outlook pack

Adapt these suggested configuration steps to edit and customize content according to your organizational needs.

Follow these steps to install and configure content:

• Before configuration - Install library pack content from Nexthink Library

• Step 1 - Set up a registered Microsoft Entra ID app and configure Microsoft Graph API connector credentials

• Step 2 - Configure global parameters

• Step 3 - Examine the custom JavaScript code of the Functions thinklets

Step 1 - Set up a registered Microsoft Entra ID app and configure Microsoft Graph API connector credentials

Refer to the following documentation page to register the Microsoft Entra ID application and configure the appropriate connector credentials in Nexthink: Entra ID integration for workflows.

For this workflow, the registered Entra ID application must be granted the following permissions:

Permission type	Least privileged permissions
Application	Calendars.ReadWrite

This workflow has been tested using the Application permission type. Different environments require different permissions. You should assign permissions according to your environment and know the risks involved.

Refer to the Graph REST API documentation from Microsoft for more information:

• Graph REST API documentation - GetSchedule

• Graph REST API documentation - CreateEvent

Step 2 -Configure global parameters

There are the following global parameters in this workflow:

• Timezone

• Participant

• Subject

• Content

• meetingDurationMinutes

• Location

The table below outlines the purpose and default value of each parameter.

Name	Default value	Description
Timezone	Central Europe Standard Time	Name of the time zone
Participant	N/A	Email address of the participant
Subject	Appointment	This text would appear in the subject field of the meeting.
Content	Meeting description	This text would appear in the description field of the meeting.
meetingDurationMinutes	60	The duration of the meeting is in minutes.
Location	Default location	This text would appear in the location field of the meeting.

Step 3 - Examine the custom JavaScript code of the Functions thinklets

'Start and End date' function

The thinklet contains the following custom JavaScript code:

function nextBusinessDay(fromDate = new Date()) {
    const nextDay = new Date(fromDate);
    do {
        nextDay.setDate(nextDay.getDate() + 1);
    } while ([0, 6].includes(nextDay.getDay()));
    return nextDay;
}

function toLocalISOString(date, offsetHours = 0, offsetMinutes = 0) {
    const offsetDate = new Date(date);
    offsetDate.setHours(offsetHours, offsetMinutes, 0, 0);

    // Build timedate string: 'YYYY-MM-DDTHH:MM:SS'
    return offsetDate.getFullYear() +
        '-' + String(offsetDate.getMonth() + 1).padStart(2, '0') +
        '-' + String(offsetDate.getDate()).padStart(2, '0') +
        'T' + String(offsetDate.getHours()).padStart(2, '0') +
        ':' + String(offsetDate.getMinutes()).padStart(2, '0') +
        ':00';
}

const nextDay = nextBusinessDay();
outputs.start = toLocalISOString(nextDay, 9);   
outputs.end = toLocalISOString(nextDay, 17);    

nxLogger.log(`Start: ${outputs.start}`);
nxLogger.log(`End: ${outputs.end}`);

'Check availability' function

The thinklet contains the following custom JavaScript code:

function nextBusinessDay(fromDate = new Date()) {
    const nextDay = new Date(fromDate);
    do {
        nextDay.setDate(nextDay.getDate() + 1);
    } while ([0, 6].includes(nextDay.getDay()));
    return nextDay;
}

function toLocalISOString(date, offsetHours = 0, offsetMinutes = 0) {
    const offsetDate = new Date(date);
    offsetDate.setHours(offsetHours, offsetMinutes, 0, 0);

    // Build timedate string: 'YYYY-MM-DDTHH:MM:SS'
    return offsetDate.getFullYear() +
        '-' + String(offsetDate.getMonth() + 1).padStart(2, '0') +
        '-' + String(offsetDate.getDate()).padStart(2, '0') +
        'T' + String(offsetDate.getHours()).padStart(2, '0') +
        ':' + String(offsetDate.getMinutes()).padStart(2, '0') +
        ':00';
}

const nextDay = nextBusinessDay();
outputs.start = toLocalISOString(nextDay, 9);   
outputs.end = toLocalISOString(nextDay, 17);    

nxLogger.log(`Start: ${outputs.start}`);
nxLogger.log(`End: ${outputs.end}`);

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RELATED TOPICS

• Workflow: Schedule online meetings in Outlook

• Usage guide: Schedule online meetings in Outlook

• Manage Workflows