Managing adoption assets with the Asset library

The Asset library provides a centralized, application-level repository for storing and reusing images and PDF files across Digital Adoption content in the Nexthink platform.

The library is shared across users, meaning any user with access can view and use all available assets, helping reduce duplication and simplify asset management.

Accessing the Asset library

To access the Asset library, navigate to the main menu, then select Applications > Manage application assets.

Access to the Asset library is controlled at the component level. There are no permissions at the individual asset level.

Using the Asset library

Use assets uploaded to the library in Nexthink Adopt guides and supported settings without hosting files externally.

Managing assets

The Asset library offers the same list management capabilities as other content lists in Nexthink. You can:

Import new assets
Use the search bar to locate assets by name
Add and manage tags
Filter assets by origin, tags and file type
Preview supported assets
Export assets
Delete assets

These capabilities apply to all assets stored in the library.

Filtering the asset list

Use the filters at the top of the list to narrow it to the assets you want to work on. Filter by:

Origin: How the asset was added.
Tags: The tags assigned to the asset.
Type: The file type of the asset.

Refer to Filtering capabilities for more information.

Uploading assets

The Asset library supports uploading the following asset types:

Images (JPEG, PNG, GIF, TIFF or SVG) with a maximum file size of 5 MB
PDF files with a maximum file size of 7 MB

File type availability depends on where the asset is used. For example, media guides support only PDF files, while other guides may support images and PDF files.

To upload an asset:

Select Import from the top right.
Choose an image or PDF file from your device.
- You can select multiple files, which will be uploaded one at a time.
Select Done.

Once uploaded, the asset becomes available to all users who have access to the Asset library.

Using stored assets

Assets stored in the Asset library can be reused for:

Adopt guides (walkthroughs, tooltips, and media)
Custom logos used in the Theme settings under Adoption settings for applications

Using assets from the library avoids the need to host files externally or reupload the same file multiple times.

Asset visibility and permissions

The Asset library does not support granular permissions per asset.

All assets are visible to all users who have access to the Asset library.
You cannot restrict access to specific assets for specific users.

Assets stored in the Asset library are currently not secured.