Usage guide: AI compliance

This page outlines various ways to use the pack, including use case examples.

Administrators can refer to the Configuration guide: AI compliance to set up and customize the installed content.

The AI compliance library pack enables EUC teams to:

Promote secure, compliant AI adoption across all roles.
Reinforce corporate data handling and governance policies.
Build employee awareness and confidence in using AI responsibly

In addition, this library pack offers preconfigured applications to facilitate the installation of these guides.

Library pack uses

Jump to Use cases on this page to see relevant scenario applications.

Use the library pack content for the following purposes.

Visibility

The AI compliance Adopt guides are the starting point of this library pack.

ChatGPT

Non-approved AI tool warning - Displays a warning to remind users that MS CoPilot is the approved AI tool for work tasks, outlining safe use and restrictions before proceeding.

MS Copilot

Guided walkthrough - A guided walkthrough that introduces first-time users to Microsoft CoPilot’s key features—like prompts, new chats, and the prompt gallery—to help them quickly understand and use the tool effectively.

File upload policy notice - Reminds users not to upload sensitive information, requiring acknowledgment which is recorded for compliance before continuing.

Use cases

In addition to the relevant use cases covered below, you may uncover other troubleshooting scenarios specific to your environment.

Reinforce MS Copilot as the approved and preferred AI tool for business tasks.

The Non-approved AI tool warning guide displays a clear warning when users access ChatGPT for business purposes. It reminds them that Microsoft Copilot is the approved and preferred AI tool for all work-related use, outlines appropriate AI use cases, and clarifies restrictions on the use of sensitive content. Users must acknowledge understanding or choose to open Copilot directly from the guide.

Guide first-time users on how to use MS Copilot

The Guided walkthrough guide provides a short, guided walkthrough introducing key elements of Microsoft Copilot. It familiarizes users with how to start new chats, create effective prompts, and explore the prompt gallery — helping them quickly gain confidence and make the most of Copilot’s capabilities.

Warn users against uploading sensitive or confidential files to MS Copilot

The File upload policy notice guide introduces a mandatory acknowledgment step that appears when users attempt to upload files. It educates users on identifying sensitive information and confirms their understanding before continuing. Once acknowledged, the guide completion can be tracked for compliance purposes.